Plumbers, roofers, HVAC and electrical contractors, handymen, and auto shops. We keep your books current every month, track what each job really made, and handle the 1099s and Texas sales tax that trip up most trades businesses.
Where this helps
Your day is on job sites and in the truck, not at a desk. So receipts live in the console, supplier charges pile up on one card, and the books wait until something forces the issue: a loan application, a notice, or tax season.
We take that off your plate. Every month your books are reconciled and current, so you can see which jobs made money, what you owe suppliers, and what's set aside for taxes.
Busy doesn't always mean profitable. The books tell you which one you are.
Sound familiar?
The schedule is full and the bank balance doesn't show it. Without job costing, you can't tell which jobs pay well and which ones you're doing for free.
Materials for five jobs, fuel, tools, and lunch, all on the same statement. Sorting it out at year-end costs you hours and deductions.
Every subcontractor you pay needs a W-9 on file before the first check and a 1099 by January 31. Missing ones mean penalties and a scramble.
In Texas, how sales tax works depends on whether the job is new construction or repair, residential or commercial, and how the contract is written. Getting it wrong can cost you on audit.
Big purchases and the loans behind them need to be on the books correctly, or your depreciation and your balance sheet will both be wrong.
Customer deposits aren't income yet, and progress billing gets messy fast. We keep both straight so your profit isn't overstated.
What you get
Current every month, not just at tax time.
We record and categorize every transaction and reconcile your bank and card accounts every month.
Profit by job, not just for the year.
We set up your books to track income and costs by job or job type, so you can price the next one with confidence.
No January scramble.
We track every subcontractor payment through the year and prepare and file your 1099s on time.
Filed on the schedule the Comptroller sets.
We file your Texas sales and use tax returns and send you monthly reports you can read in five minutes.
Your dashboard
Every bookkeeping client gets a private dashboard. Once we close your books each month, it updates with your profit and loss, balance sheet, and cash, all in plain English and side by side with last year. Open it on your phone or computer, any time.
Overview · Your month at a glance: cash, revenue, profit, and a plain-English note from us on what it means.
Sample dashboard for a fictional business. All numbers are made up.
The numbers refresh when we close your books, so what you see always matches your statements.
No more email chains about a mystery charge. Answer our questions right on the dashboard.
You sign in with a code sent to your email. Each client sees only their own business.
Local and accountable
All of our bookkeeping is done in-house by our team here in San Antonio. We don't send your financial records overseas or to outside contractors. You can call your bookkeeper directly, or stop by our office at 101 Sunflower Lane.
When you're ready for more, the same team can run your payroll, prepare your tax returns, and help you plan with a fractional CFO. See everything included in our San Antonio bookkeeping. See a sample CFO dashboard for a construction company.
Common questions
Yes. We set up your accounting software to track income and costs by job or by job type, then keep it current every month. Our recommendation: start simple, with materials, subcontractors, and labor by job, and add detail only where it changes how you price your work.
Generally, yes. If you pay an unincorporated subcontractor $2,000 or more for services during 2026 (the threshold was $600 through 2025), you file Form 1099-NEC with the IRS and send a copy to the sub by January 31. Get a Form W-9 from every sub before you pay them the first time. It's much harder to chase a W-9 in January.
It depends on the job. Texas treats new construction differently from repair and remodeling, residential work differently from commercial work, and lump-sum contracts differently from separated contracts. That decides whether you pay tax on materials, collect it from your customer, or both. We look at how you write your contracts and set up your books and filings to match.
Yes. We reconcile what your field-service software reports against what actually hit the bank, so your job reports and your books agree.
Yes. Catch-up work is common for contractors. We bring the books current, sort out the supplier and card charges, reconcile every account, and keep them current from there.
Yes. Hablamos español. You and your office staff can work with our team in English or Spanish.
The next step
Tell us how your finances run today, even if the books are behind. We'll show you what handing off the bookkeeping looks like. The first consultation is free.
Small Business Services of San Antonio · 101 Business Center, 101 Sunflower Lane, San Antonio, TX 78213
(210) 884-5067 · info@sbsofsa.com · Hablamos español