Restaurants, bars, cafés, and food trucks. We reconcile your POS and delivery apps to the bank every month, keep tips and payroll straight, and show you food and labor costs in time to act on them.
Where this helps
Restaurant money moves fast: card batches every day, delivery app payouts net of commissions, cash in the drawer, tips owed to staff, and suppliers who want to be paid on time. A few weeks behind on the books and you lose sight of what's really happening.
We keep it current every month. You see your food cost and labor cost as a percentage of sales, your sales tax is filed on time, and your tip records hold up if anyone asks.
In a restaurant, a couple of points on food or labor cost is the whole profit.
Sound familiar?
Card batches, cash, comps, voids, and refunds. If nobody reconciles the POS to the bank, shortages and errors go unnoticed.
DoorDash, Uber Eats, and similar apps deposit sales minus commissions, fees, and adjustments. Recording only the deposit understates your sales and hides what the apps really cost.
Card tips, cash tips, and tip pools all have to be reported through payroll. Larger restaurants also have an annual tip report to file with the IRS.
If you only see food and labor costs at year-end, you can't fix a menu price or a schedule that's costing you money.
Texas restaurants collect sales tax on food and drinks, and bars with a mixed beverage permit file separate mixed beverage tax returns. Each has its own due dates and penalties.
Food distributors, invoices, credits, and returns add up. Without tracking, you pay bills twice or miss credits you're owed.
What you get
Current every month, not just at tax time.
We record and categorize every transaction and reconcile your bank, card, and POS accounts every month.
Payroll and tips handled together.
We run payroll with tips, tip pools, and tipped minimum wage handled, and keep payroll tax filings current.
No late notices from the Comptroller.
We file your Texas sales and use tax returns, and mixed beverage returns if you have a permit, using numbers that tie to your books.
Seen monthly, not yearly.
Each month you see sales, food cost, and labor cost as a percentage of sales, so you can adjust menu prices and schedules while it matters.
Your dashboard
Every bookkeeping client gets a private dashboard. Once we close your books each month, it updates with your profit and loss, balance sheet, and cash, all in plain English and side by side with last year. Open it on your phone or computer, any time.
Overview · Your month at a glance: cash, revenue, profit, and a plain-English note from us on what it means.
Sample dashboard for a fictional business. All numbers are made up.
The numbers refresh when we close your books, so what you see always matches your statements.
No more email chains about a mystery charge. Answer our questions right on the dashboard.
You sign in with a code sent to your email. Each client sees only their own business.
Local and accountable
All of our bookkeeping is done in-house by our team here in San Antonio. We don't send your financial records overseas or to outside contractors. You can call your bookkeeper directly, or stop by our office at 101 Sunflower Lane.
When you're ready for more, the same team can run your payroll, prepare your tax returns, and help you plan with a fractional CFO. See everything included in our San Antonio bookkeeping. See a sample CFO dashboard for a restaurant.
Common questions
Each month we compare your POS sales reports, including cash, cards, comps, voids, and refunds, against what was actually deposited. Differences get flagged so you can tell whether they're timing, processor fees, or something that needs a closer look.
Record the full sale, then record the app's commission and fees as expenses. If you only record the net payout, your sales are understated and you can't see what the apps really cost you. We set this up from each app's payout reports.
Large food or beverage establishments, generally where tipping is customary and you normally have more than ten employees on a typical business day, file Form 8027 each year. Even if you don't, every employer has to include reported tips in payroll. We'll tell you whether Form 8027 applies to you.
It's a federal credit for part of the employer's Social Security and Medicare tax paid on employees' tips. Many restaurants qualify, but you only get it if tips are reported properly through payroll. Clean tip records pay for themselves here.
Yes. If you hold a Texas mixed beverage permit, we prepare and file your mixed beverage returns along with your regular sales tax, using numbers that tie to your POS and books.
Yes. Hablamos español. You and your managers can work with our team in English or Spanish.
The next step
Tell us how your finances run today, even if the books are behind. We'll show you what handing off the bookkeeping looks like. The first consultation is free.
Small Business Services of San Antonio · 101 Business Center, 101 Sunflower Lane, San Antonio, TX 78213
(210) 884-5067 · info@sbsofsa.com · Hablamos español