Payroll runs, tax deposits, and quarterly and year-end filings for San Antonio small businesses, handled by a local team that knows the federal and Texas rules. Your people get paid correctly, the IRS and the Texas Workforce Commission get what they're owed, and you stop worrying about payday.
Where this helps
Your team plans their lives around payday, and the IRS treats payroll taxes differently from almost anything else you owe. The withholding you take out of a paycheck belongs to the government the moment you take it. Miss a deposit or file a return late and the penalties stack up fast, and the owner can be held personally responsible for the unpaid amount.
Most owners who run payroll themselves are doing it after hours, with a calendar full of deadlines and a nagging sense they've missed something. We take the whole thing off your plate: every run, every deposit, and every filing, done on schedule.
Your people count on payday. You should be able to count on it too.
Sound familiar?
A late deposit, a missed Form 941, or numbers that don't match what was filed. Payroll penalties and interest grow every month they sit, so they're worth fixing right away.
You're the owner, the manager, and the payroll department. Every payday means another evening of timesheets, calculations, and hoping you got the withholding right.
Texas has no state income tax, but employers still file quarterly unemployment tax reports with the Texas Workforce Commission and report new hires to the state. Those are easy to miss.
Paying everyone as a 1099 contractor is simpler, until the IRS decides some of them were employees. Getting the classification right up front avoids back taxes and penalties later.
If your business is an S corporation, the IRS expects you to take a reasonable salary through payroll. Too little can draw scrutiny, and too much costs you in payroll taxes.
W-2s, 1099s, and annual returns are all due at the end of January. If the year's payroll records aren't clean, that month turns into a scramble.
What you get
On schedule, by check or direct deposit.
We process each payroll on your schedule, calculate wages and withholding, and deliver pay stubs your employees can understand.
No late-deposit penalties.
We calculate federal payroll taxes and make the deposits on the schedule the IRS assigns you, so the money gets where it belongs on time.
Quarterly, annual, and January, covered.
We prepare and file the returns that go with your payroll, and we handle year-end forms so January is just another month.
A team to ask before it becomes a problem.
Hiring your first employee, bringing on a contractor, or sorting out a notice, we help you get it right the first time.
IRS payroll tax resolution
Missed Form 941s, deposits that never went in, W-2s that weren't filed, a stack of IRS notices you've been afraid to open. It happens more than you'd think, often after a bookkeeper leaves, a payroll provider drops the ball, or cash gets tight for a few months. The important thing is to deal with it now, because payroll tax problems grow quickly. Penalties and interest keep adding up, and the IRS can hold the owner and other responsible people personally liable for the taxes withheld from employees' paychecks.
We help you clean it up and put it behind you:
As Enrolled Agents, we're licensed to represent you before the IRS, so you don't have to make those calls yourself. Once you're caught up, we run your payroll going forward so the same problem doesn't come back.
No judgment about how it got here. Just a clear plan to fix it.
One team
When the same San Antonio team runs your payroll and keeps your books, nothing slips between them. Wages and payroll taxes land in the right accounts, the quarterly filings match the numbers, and your tax preparer isn't left guessing at year-end. You have one place to call when a question comes up, in English or Spanish.
Want to go deeper first? Read our business owner's guide to payroll and paying yourself.
Common questions
Yes. You won't withhold state income tax from paychecks, but most Texas employers pay state unemployment tax and file quarterly wage reports with the Texas Workforce Commission. You also need to report new hires to the State of Texas. We handle all of it along with your federal filings.
You'll need a federal employer identification number (EIN), a Texas Workforce Commission account, and a completed Form W-4 and Form I-9 from your new hire. From there, you're responsible for withholding, deposits, and quarterly filings. We walk you through the setup and take over the ongoing work.
Yes. We bring in your year-to-date payroll totals so your quarterly returns and year-end W-2s are complete and accurate, even though we weren't running payroll in January.
Yes. We review what was filed and paid, correct and file what's missing, and help you respond to the notice. If it has turned into a larger problem, our Enrolled Agents can represent you before the IRS through our IRS representation service.
It depends mainly on control. If you set someone's schedule and direct how the work gets done on an ongoing basis, the IRS generally sees an employee. If they control how and when they deliver the work, they're more likely a contractor. We help you sort out who's who and set up payroll or 1099s accordingly.
S corporation owners who work in the business are expected to take a reasonable salary through payroll, with the rest of the profit available as distributions. We run your owner payroll and work with you on a salary that fits your role and your numbers.
Yes. Hablamos español. You and your employees can work with our team in English or Spanish.
The next step
Tell us how you run payroll today, whether it's one employee or fifty. Magaly will show you what handing it off looks like. The first consultation is free.
Magaly Weyrich, CAA · COO & Operations Manager
101 Business Center · 101 Sunflower Lane, San Antonio, TX 78213
(210) 884-5067 · info@sbsofsa.com · Hablamos español