Payroll processing, tax deposits, filings, and year-end forms for San Antonio small businesses: federal and Texas payroll tax deposits, Forms 941 and 940, Texas Workforce Commission wage reports, W-2s, and 1099-NEC forms, handled in-house by a local team that knows the federal and Texas rules. Your people get paid correctly, the IRS and the Texas Workforce Commission get what they're owed, and you stop worrying about payday.
Where this helps
Your team plans their lives around payday, and the IRS treats payroll taxes differently from almost anything else you owe. The withholding you take out of a paycheck belongs to the government the moment you take it. Miss a deposit or file a return late and the penalties stack up fast, and the owner can be held personally responsible for the unpaid amount.
Most owners who run payroll themselves are doing it after hours, with a calendar full of deadlines and a nagging sense they've missed something. We take the whole thing off your plate: every run, every deposit, and every filing, done on schedule.
Your people count on payday. You should be able to count on it too.
Sound familiar?
A late deposit, a missed Form 941, or numbers that don't match what was filed. Payroll penalties and interest grow every month they sit, so they're worth fixing right away.
You're the owner, the manager, and the payroll department. Every payday means another evening of timesheets, calculations, and hoping you got the withholding right.
Texas has no state income tax, but employers still file quarterly unemployment tax reports with the Texas Workforce Commission and report new hires to the state. Those are easy to miss.
Paying everyone as a 1099 contractor is simpler, until the IRS decides some of them were employees. Getting the classification right up front avoids back taxes and penalties later.
If your business is an S corporation, the IRS expects you to take a reasonable salary through payroll. Too little can draw scrutiny, and too much costs you in payroll taxes.
W-2s, 1099s, and annual returns are all due at the end of January. If the year's payroll records aren't clean, that month turns into a scramble.
What you get
On schedule, by check or direct deposit.
We process each payroll on your schedule, calculate wages and withholding, and deliver pay stubs your employees can understand.
No late-deposit penalties.
We calculate federal payroll taxes and make the deposits on the schedule the IRS assigns you, so the money gets where it belongs on time.
Quarterly, annual, and January, covered.
We prepare and file the returns that go with your payroll, and we handle year-end forms so January is just another month.
A team to ask before it becomes a problem.
Hiring your first employee, bringing on a contractor, or sorting out a notice, we help you get it right the first time.
IRS payroll tax resolution
Missed Form 941s, deposits that never went in, W-2s that weren't filed, a stack of IRS notices you've been afraid to open. It happens more than you'd think, often after a bookkeeper leaves, a payroll provider drops the ball, or cash gets tight for a few months. The important thing is to deal with it now, because payroll tax problems grow quickly. Penalties and interest keep adding up, and the IRS can hold the owner and other responsible people personally liable for the taxes withheld from employees' paychecks.
We help you clean it up and put it behind you:
As Enrolled Agents, we're licensed to represent you before the IRS, so you don't have to make those calls yourself. Once you're caught up, we run your payroll going forward so the same problem doesn't come back.
No judgment about how it got here. Just a clear plan to fix it.
One team
When the same San Antonio team runs your payroll and keeps your books, nothing slips between them. Wages and payroll taxes land in the right accounts, the quarterly filings match the numbers, and your tax preparer isn't left guessing at year-end. When it's time to file, the same team prepares your business tax return from those numbers, and our year-round tax planning uses them to set your S corp salary and estimated payments. You have one place to call when a question comes up, in English or Spanish.
Want to go deeper first? Read our business owner's guide to payroll and paying yourself. Comparing payroll providers? See our guide to alternatives to ADP for small-business payroll, including how Gusto, OnPay, QuickBooks Payroll, and Paychex Flex compare with a local payroll team.
Common questions
A payroll service calculates each paycheck, withholds the right federal taxes, pays your employees by direct deposit or check, deposits the payroll taxes with the IRS, and files the quarterly and annual returns that go with them. For a Texas employer, it also covers state unemployment tax reports and new hire reporting. Our recommendation: hand payroll off before your first employee's first payday, not after the first missed deadline.
Yes. Because the same San Antonio team can run your payroll, keep your books, and prepare your tax returns, wages and payroll taxes are recorded in the right accounts every pay period, the Form 941 and Texas Workforce Commission filings match the books, and your W-2s and 1099s agree with the numbers on your business return. See our bookkeeping, tax preparation, and tax advisory services.
Yes. We run payroll in-house in San Antonio on in-house software. Your payroll isn't handed off to an outside processor or call center, so the people who run it are the people you talk to.
Form 941 and the Texas Workforce Commission wage report are both due the last day of the month after each quarter ends: April 30, July 31, October 31, and January 31. W-2s go to employees and the Social Security Administration by January 31, along with the annual Form 940. New hires must be reported to the State of Texas within 20 days of their start date. Federal tax deposits are due monthly, by the 15th of the following month, or semiweekly, depending on the schedule the IRS assigns you. When a due date falls on a weekend or holiday, it moves to the next business day.
Yes. You won't withhold state income tax from paychecks, but most Texas employers pay state unemployment tax and file quarterly wage reports with the Texas Workforce Commission. You also need to report new hires to the State of Texas. We handle all of it along with your federal filings.
Texas unemployment tax applies to the first $9,000 each employee earns in a calendar year. New employers generally start at 2.7%, or their industry's average rate if that's higher, and the rate adjusts over time based on your history. Federal unemployment tax (FUTA) is 6.0% on the first $7,000, but the credit for paying Texas tax usually brings it down to 0.6%, or $42 per employee per year. Both are employer costs, not withholding, so budget for them from the first paycheck.
You'll need a federal employer identification number (EIN), a Texas Workforce Commission account, and a completed Form W-4 and Form I-9 from your new hire. From there, you're responsible for withholding, deposits, and quarterly filings. We walk you through the setup and take over the ongoing work.
Yes. We bring in your year-to-date payroll totals so your quarterly returns and year-end W-2s are complete and accurate, even though we weren't running payroll in January.
Yes. We review what was filed and paid, correct and file what's missing, and help you respond to the notice. If it has turned into a larger problem, our Enrolled Agents can represent you before the IRS through our IRS representation service.
It depends mainly on control. If you set someone's schedule and direct how the work gets done on an ongoing basis, the IRS generally sees an employee. If they control how and when they deliver the work, they're more likely a contractor. We help you sort out who's who and set up payroll or 1099s accordingly.
S corporation owners who work in the business are expected to take a reasonable salary through payroll, with the rest of the profit available as distributions. We run your owner payroll and work with you on a salary that fits your role and your numbers.
Yes. Hablamos español. You and your employees can work with our team in English or Spanish.
The next step
Tell us how you run payroll today, whether it's one employee or fifty. Magaly will show you what handing it off looks like. The first consultation is free.
Magaly Weyrich, CAA · COO & Operations Manager
Small Business Services of San Antonio · 101 Business Center, 101 Sunflower Lane, San Antonio, TX 78213
(210) 884-5067 · info@sbsofsa.com · Hablamos español